Exhibitors
and Sponsors Information and Forms
2007
Annual Conference
Canyon of the Eagles Lodge and Nature Park
September
17-19, 2007
The Texas Aquatic Plant Management Society invites you to exhibit at its 2007 Annual Conference. You will have the opportunity to
meet and talk with many
EXHIBITOR’S and SPONSOR’S SPECIFICATIONS
BOOTHS:
Approximately 6’ x 30’’ front table;
back table if needed for displays; chair(s).
Electric power available upon
request.
Exhibitors must provide their own self-supporting or
table-mounted display boards.
EXHIBIT FEE:
Corporate
Sponsor Rate: $115 per booth.
Includes 1 booth
(included in 2007 Corporate Sponsorship) and 1 Early Conference Registration without 2008 Individual TAPMS Membership
($115).
Current TAPMS Newsletter Advertiser Rate: $265 per
booth
Includes
1 booth ($125) and one Early Conference Registration ($140).
Registration includes 2008 TAPMS Individual Membership.
Non-Advertiser, TAPMS Member Rate: $290 per booth
Includes
1 booth ($150) and one Early Conference Registration ($140).
Registration includes 2008 TAPMS Individual Membership
Non-Advertiser, non-TAPMS Member Rate: $315 per
booth
Includes
one booth ($150), and one non-member Early Conference Registration
($165). Registration includes 2008 TAPMS Individual
Membership
BREAK AND MEAL SPONSORSHIPS:
Breaks
will be held in the morning and afternoon of Tuesday, Sept 18th and
in the morning of
Wednesday, Sept. 19th
. The Conference program will include dinner on Monday evening, full breakfasts and buffet lunches on Tuesday
and Wednesday, and a banquet on Tuesday evening. Sponsors
will be acknowledged during the break or meal on a special poster showing your
corporate name and logo (if provided).
Break: $350 Breakfast: $560 Lunch: $840 Dinner: $1,400 Tuesday Banquet: $1,890
If
you would like to sponsor a break or meal, please confirm availability with the
Exhibitor
Coordinator before submitting the Exhibitor/Sponsor Registration
Form.
EXHIBIT HOURS:
Monday, September
17: Setup from
Tuesday, September 18:
Wednesday, September 19: Tear
down by
SHIPPING
AND HANDLING:
Arrange directly with Canyon of the
Eagles. Call the Lodge at (512) 334-2070 or 1-800-977-0081 for more information.
PAYMENT:
Make check payable to TAPMS or pay by credit card on the
form. Please mail payment, Exhibitor
Contract, and Exhibitor/Sponsor Registration Form to TAPMS at the address
below. If you need to register more than one staff person for the Conference,
please use a regular Conference Registration Form (available at www.tapms.org)
for each extra person and attach these forms to the Exhibitor Contract and Exhibitor/Sponsor
Registration Form. You may submit one payment for all registrations due.
CANCELLATION:
For refund, Exhibitor must cancel by
EXHIBITOR REGISTRATION ADDRESS:
David Sauer, Treasurer, TAPMS
GCWA
3630 Hwy 1765
Phone: (409) 935-2438 ext. 12
FAX: (409)-935-4156
EXHIBITOR COORDINATOR
CONTACT INFORMATION
Patrick
J. Moran
USDA-ARS,
BIRU
Phone:
956-969-4846
pmoran@weslaco.ars.usda.gov
2007 TAPMS Annual Conference
EXHIBITOR CONTRACT
Instructions: Complete all information on the Exhibitor
Contract. Mail contract along with the
Exhibitor/Sponsor Registration Form and payment to TAPMS.
The
TAPMS, and the undersigned firm, referred to hereinafter as “Exhibitor”, agree
as follows:
1. TAPMS
will provide exhibit space and facilities in its 2007 Conference as described
and in accordance with item 2 through 12.
2. Exhibitor
will display the following: ______________________________________________
3. Name of
firm representative staffing the booth:____________________________________
4. Exhibitor
desires a total of _________booths.
5. Fire and
safety regulations must be strictly observed; no hazardous and/or flammable
materials will be allowed in the exhibit area.
6. Exhibitor
will abide by the rules and regulations of the TAPMS as described and
referenced in the 2007 Exhibitor Specifications.
7. Exhibitor
will accept space assignment as determined by the Exhibitor Coordinator. TAPMS reserves the right to move an Exhibitor
to improve the appearance of the exhibit area.
8. No
exhibits, samples, or films shall be displayed at any location other than the
Exhibit Area, except for slides or films/videos associated with registered
presentations made during the scheduled Conference sessions. Exhibitor assumes the entire responsibility
and liability for losses, damages, and claims arising out of injury or damage
to Exhibitor’s displays, equipment and other property upon premises of the
Canyon of the Eagles Lodge and Nature Park, and shall indemnify and hold harmless
the TAPMS and the aforementioned Conference location provider and its, agents,
servants, and employees from any and all such losses, damages, and claims.
9. Care of
Buildings and Equipment: Exhibitor, or their agents, shall not injure or deface
the walls or carpets of the buildings.
Exhibitors are forbidden to drive tacks, nails, or screws in the walls
or woodwork. When such damage appears,
the Exhibitor is liable to the owner of the property so damaged.
10. TAPMS
reserves the right to refuse any exhibit or Exhibitor and further reserves the
right to shut down any exhibit or Exhibitor for breech of the agreement or for
cause.
11. All
exhibits must be confined within the booth space.
I, the undersigned, have read the above rules and regulations
specified in the 2007 Exhibitor Contract and Specifications, and agree to abide
by the same.
FIRM_________________________________________________________________________________
CONTACT____________________________________________________________________________
ADDRESS____________________________________________________________________________
PHONE#___________________________________
E-mail_____________________________________
SIGNATURE____________________________________
TITLE_____________________________________DATE____________________________
2007
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Exhibitor/Sponsor
Registration Address: David Sauer, Treasurer, TAPMS GCWA 3630 Hwy 1765 Phone:
(409) 935-2438 ext. 12 FAX:
(409)-935-4156 Information: Patrick
J. Moran, Exhibitor Coordinator Tel:
956-969-4846 E-mail: pmoran@weslaco.ars.usda.gov |
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Exhibitor/Sponsor Company: ____________________________________ Representative: _________________________________________ Address: _______________________________________________ City: __________________________________________________ State: __________________________ Zip: ___________________ Telephone: _____________________ Fax: ___________________________ E-mail address: _________________________________________ |
Exhibitor/Sponsor, please attach your business card
here. |
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Date |
TAPMS 2007 Conference Exhibitor Registration |
Quantity |
Rate |
Amount |
|
|
|
2007 TAPMS Corporate Sponsor Rate |
|
115.00 |
|
|
|
|
2007 TAPMS Newsletter Advertiser Rate |
|
265.00 |
|
|
|
|
Non-Advertiser, 2007 TAPMS Member Rate |
|
290.00 |
|
|
|
|
Non-Advertiser, non-TAPMS Member Rate |
|
315.00 |
|
|
|
|
Break and Meal
Sponsorships |
|
|
|
|
|
|
Break Sponsor |
|
350.00 |
|
|
|
|
Breakfast Sponsor |
|
560.00 |
|
|
|
|
Lunch Sponsor |
|
840.00 |
|
|
|
|
Monday Dinner Sponsor |
|
1,400.00 |
|
|
|
|
Tuesday Banquet Sponsor |
|
1,890.00 |
|
|
|
|
Total Exhibitor
and Sponsor Fees |
|
TOTAL |
|
|
|
MAKE CHECKS
PAYABLE TO: OR PAY BY
CREDIT CARD (Circle: Mastercard Visa
Discover (Only): Name on Card____________________________________Signature___________________________________ Card Number_____________________________________Expiration
Date_____________________________ Billing Address if Different From Above: Name____________________________________________________________ Address__________________________________________________________ _________________________________________________________________ City__________________________State_____________Zip________________ |
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